How to Convert Gmail Emails to PDF as Legal Document?

In order to submit a document in court, it should be in a format that cannot be altered without leaving footprints. Only the documents which are unalterable are admissible as legal documents in Courts. In almost all legal offices storing or sharing of legal documents should be done in PDF files only.

Although there are other file formats that can also be used such as image formats (GIF, JPEG), PDF is one of the most used and preferred file formats. In this article, we will be solely focusing on the methods to convert multiple Gmail emails to PDF as legal documents for submitting them in court.

Why Convert Gmail Emails into PDF Files?

During forensic research, all the electronic mail evidence should be stored in a format so that it cannot be altered without leaving electronic trails. Any alteration in a PDF document can be traced and caught. The following are a few reasons to convert Gmail emails to PDF that meets the needs for legal admissibility in court:

• Document Level Security
• Proofs that Email is Unaltered
• Analytics
• Compatibility
• Less Paper Work
• Searchable Option in PDF
• Mobile Friendly
• Interactive Document
• Lesser File Size
• Contains Attachments
• PDF as a Report

Legal Methods to Convert Gmail Emails to PDF

As we have explained above why PDF is preferred as the best format to submit as a legal document. Now let’s discuss what are the methods to convert Google emails to PDF files that can be submitted in court. In all email clients, there is a default option to save Google emails as PDF files. It’s enabled when a user selects the emails and clicks on the 3-dot icon and then chooses the Print option. While printing an email, the user can choose the “Save as PDF” option to convert that particular email into a PDF file.

However, doing these steps for multiple emails is not an easy task. Below we have explained two methods to export Gmail emails to PDF file format. One by using the default Print option and another with the help of the automated tool.

Method 1: Manually Convert Single Email in PDF File

Using the Print option you can easily export selected Gmail email in PDF format. Follow the steps:

Step-1. First Login into your Gmail account with valid login details.

Step-2. Open a single email (You can print single email at a time).

Step-3. Click the Print icon as shown in the below screenshot.

Step-4. Next, select the required option from Destination.

Step-5. Now, choose the option “Save as PDF”.

Step-6. Click on the Save button to begin the conversion process.

Step-7. Browse the location where you wish to save the converted email.

Method 2: Convert Multiple Gmail Emails to PDF

To effortlessly convert multiple Gmail emails and attachments to PDF as legal documents, it’s recommended to use an automated solution. As automated tools are specially designed software for such conversion, any technical or non-technical user can perform the task easily. The best-automated software that can convert Gmail emails to PDF is Gmail Email Backup Tool. This single utility can convert all emails from Gmail along with attachments into PDF files. Apart from that, it can also be used to download contacts, calendars, and documents for a Gmail account. You can also export selected emails from Gmail.

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Steps to Export Google Mail Emails to PDF:

Step-1. Download and login into Gmail account with valid username and password.

Step-2. Select the email conversion format as PDF.

Step-3. Select the category as “E-mails” for conversion.

Step-4. Click on Apply Filter option for selective email conversion.

Step-5. Choose the Destination location and click on the Start button.

Get the Direct Solution to Backup Gmail Emails in Offline Mode

Conclusion

This blog illustrates the methods to convert Gmail emails to PDF files that is admissible as legal document in Courts. It’s necessary to opt for a method that is quick as well as 100% secure and that will not alter the integrity of an email. So for such purposes, we have explained two methods. The first one is the default method that can be used for the conversion of each email one by one. Second by using a professional tool that is swift as well as secure. Additionally, it stores all the attachments of a Google email inside the PDF file itself.